Regular Meeting of Council

Be it resolved to open the meeting at 6:31 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the agenda be amended by adding the following items: 12.4 N° 59-2024 Official plan amendment (430 Highway 17), and; 12.5 N° 60-2024 Zoning By-law amendment (430, highway 17) Voters For Against Conflict Results 0 0 0

Be it resolved to return in the regular meeting. Voters For Against Conflict Results 0 0 0

Be it resolved to receive and accept the Financial statement as of December 31 2024. Voters For Against Conflict Results 0 0 0

Séguin Whereas the full application for approval of amendment to Zoning By-law N ° 20-2018 was received by the Town of Hawkesbury on June 12, 2024, and; Whereas the public meeting required by Section 34 of the Planning Act , R.S.O. 1990, as amended, was held on September 23 , 202 4 , and; Whereas the application reflects the intentions of the Provincial Policy Statement (2020) , and; Whereas the application is consistent with the Official Plan of the United Counties of Prescott and Russell , and ; Whereas the application compl ies with the intentions of the Official Plan of the Corporation of the Town of Hawkesbury and Zoning By-law N° 20-2018 . Be it resolved to approve an amendment to Zoning By-law N ° 20-2018 to rezone the subject site, municipally known as 1300 Spence Avenue, from “Regional Commercial Zone (CR)” to “Trade and Industry Zone 2 with Exception (E2-1)” to allow the construction of the municipal service garage and storage buildings as proposed and that a by-law be adopted accordingly as recommended in the document 2024_REC_41. Voters For Against Conflict Results 0 0 0

Whereas By-law N° 73-2021 expired on December 31, 2022 and; Whereas the fee schedule established for the year 2022 could not be revised its full potential, and; Whereas due the Planner position vacancy in 2023, the Corporation of the Town of Hawkesbury had to hire a Planner externally under contract, and the Technical Services did not have the necessary time to review the tariff of fees for the processing of applications made in respect of the planning matters prior to the last Council meeting in 2021. Be it resolved that the tariff of fees established in the By-law N° 56-2024 be effective for the year 2024 and 2025 as recommended by article 69 of the Land Use Planning Act and that a by-law be adopted accordingly, as recommended in the document 2024_REC_42. Voters For Against Conflict Results 0 0 0

Whereas the Conseil des écoles publiques de l’Est de l’Ontario (CEPEO) requires the relocation of the entry to Nouvel Horizon Public Elementary School from Cartier Boulevard to Higginson Street, and; Whereas the CEPEO has been engaged in ongoing discussion s with the Town of Hawkesbury regarding an agreement to transfer equal parts of land between the sites located at 433 Cartier Boulevard and 600 Higginson Street , and; Whereas the CEPEO proposes the relocation of the school ’s entr ance to a separate entrance from Higginson Street , and the closure of the school’s entr ance from Cartier Boulevard, which requires an access over the Town’s property . Be it resolved that Council authorizes the Mayor and Clerk to sign a Memorandum of Understanding (MOU) between the CEPEO and the Town to allow both administrations to negotiate an agreement f or the transfer of equal parts of lands, ultimately result ing in official transfer of titles through the Land Registry of Ontario as recommended in document 2024_REC_44 . Voters For Against Conflict Results 0 0 0

Séguin Whereas the Repair and Re-use of Sewer Lateral policy ST-P-2003-01 has been reviewed and requires amendments, and; Whereas the Water Closure and Opening policy ST-D-2014-01 has been reviewed and requires amendments, and; Whereas the Intervention on the Distribution System policy ST-P-94-02 has been reviewed and requires amendments, and; Whereas these three policies should be consolidated into one single policy, and; Whereas the municipal Council is responsible for approving Corporate policies and amendments to Corporate policies. Be it resolved to approve the replacement of policy ST-P-2003-01, ST-D-2014-01, ST-P-94-02 with ST-P-2024-02 – Water, Sanitary and Storm Sewer Services Repair Policy, as recommended in document 2024_REC_43. Voters For Against Conflict Results 0 0 0

Be it resolved that a closed meeting be held at 7:58 p.m. to discuss item 15.1 , as per section 239 (2) k) of the Municipal Act, 2001 , as the discussions concern negotiations. Members of Council move to the conference room adjacent to the Council Chambers at 7:58 p.m. They all return to the Council Chambers at 8:55 p.m. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved that the minutes of the closed meetings held on June 3 and August 22, 2024 and the recommendations contained therein be adopted. Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting at 8:55 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved to approve the instructions given in-camera to the Chief Administrative Officer. Voters For Against Conflict Results 0 0 0

Be it resolved to adjourn the Regular meeting to resolve into a Committee of the Whole. Voters For Against Conflict Results 0 0 0