Regular Meeting of Council

Be it resolved to adopt the agenda after the following changes: Addition of Item 5.3.1 Update following the petition for the intersection of Hampden and Higginson Withdrawal of Item 10.4 Calendar of Council meetings for 2023 Addition of Item 10.5 Request for approval of a budget for the purchase of sidewalk machines Addition of Item 11.4 By-law N° 64-2022 to authorize the execution of an amendment to the Agreement with Call2Recycle Canada Inc. for the recycling of used consumer-type portable batteries

Be it resolved to receive the 2022 post-election reports

Be it resolved to receive the monthly reports.

Be it resolved to adjourn the Regular meeting at 7:14 p.m. to open a session of the Committee of the Whole. 5.1 Presentations None. 5.2 Council's members' items 5.2.1 Revision of Procedural By-law N° 57-2022 This item is

Whereas the Budget process for the Administration started in September, and; Whereas a budget for a year immediately following a year in which a regular election is held, may only be adopted in the year to which the budget applies. Be it resolved to accept the 2023 budget timeline and approve the budget deliberations process, as recommended in the document 2022_REC_79.

Whereas Council adopted resolution R-160-22 on May 30, 2022, and; Whereas the Municipalité of Grenville-sur-la-Rouge wants to conclude Automatic Aid and Mutual Aid Agreement with the Town of Hawkesbury and; Whereas the Municipalité of Grenville-sur-la-Rouge wants to introduce minor modifications to the draft agreement of Automatic Aid and Mutual Aid submitted and accepted by Council on May 30, 2022, and; Whereas it is in the best interest of the Corporation of the Town of Hawkesbury to enter into such an agreement. Be it resolved to authorize the Mayor and the Acting Clerk to enter into an automatic aid and mutual aid agreement with the Municipalité of Grenville-sur-la-Rouge, and that a by-law adopted accordingly, as recommended in document 2022_REC_77.

Whereas the 2023 budget is expected to be approved only in January; and Whereas 2 of the 3 sidewalk machines have reached the end of their lifetime; Be it resolved to approve a budget of $300 , 000 for the purchase of 2 sidewalk machines for the year 2023 so that we can begin the tendering process, as recommended in document 2022_REC_78. 11. By-laws 11.1 N° 60-2022 to appoint Sonia Girard Acting Clerk 1. N° 60-2022 to appoint Sonia Girard Acting Clerk and to repeal By-law N° 51-2020.pdf 2. N° 60-2022 pour nommer Sonia Girard greffière par intérim et abroger le règlement N° 51-2020.pdf 1st reading -

Be it resolved that a closed meeting be held at 8:02 p.m. to discuss item 15.2 as per section 239 (2) k) of the Municipal Act, 2001 as the discussions concern instructions to be applied to a negotiations to be

Whereas section 223.3(1) of the Municipal Act, 2001, S.O. 2001, Ch. 25, as amended, provides that a municipality may appoint an Integrity Commissioner who reports to the council and who is responsible for the independent exercise of such duties as the municipality assigns to him in relation to any or all of the responsibilities set out in section 223.3 of the Act, including, without limitation, the application of the code of conduct for members of council and local boards, and; Whereas the Town of Hawkesbury Integrity Commissioner contract is set out to expire on December 31, 2022, and; Whereas the municipalities of the United Counties of Prescott and Russell proceeded to a joint call for tenders in order to find a new integrity commissioner to offer services to the municipalities. Be it resolved that Messrs. Tony Fleming and James McCarthy (Cunningham, Swan, Carty, Little & Bonham, LLP) be appointed Integrity Commissioners for the Corporation of the Town of Hawkesbury under Section 223.3 of the Municipal Act , starting January 1, 2023, and that a by-law be adopted accordingly, as recommended in the document 2022_REC_74.

Be it resolved to confirm the instructions given in-camera to the Mayor.