Regular Meeting of Council

Be it resolved to open the meeting at 6:30 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the agenda be adopted as presented. Voters For Against Conflict Results 0 0 0

Be it resolved to adopt the following items, as identified under the consent items category on the regular meeting agenda of September 8, 2025: Voters For Against Conflict Results 0 0 0

Be it resolved to adjourn the Regular meeting to resolve into a Committee of the Whole. Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting. Voters For Against Conflict Results 0 0 0

Be it resolved that the administration allocate an amount in the 2026 budget for discussion purposes, and; Be it also resolved that the Clerk and the Director of recreation assist the organization with the donation process and that the administration review the various policies in place that could help the organization. Voters For Against Conflict Results 0 0 0

Be it resolved to schedule a Special meeting to discuss the Asset management plan. Voters For Against Conflict Results 0 0 0

Whereas the first draft of the Town's Communication Policy was received on June 23, by the adoption of resolution R-115-25, and; Whereas the final version has been completed. Be it resolved to adopt the final version of the Communications Policy SC-P-2025-01, as presented. Voters For Against Conflict Results 0 0 0

Whereas a request was made regarding a parking restriction on Ghislain and Stevens Streets at the Committee of the Whole session in the Regular meeting on August 11, 2025, and; Whereas the Council adopted resolution R-144-25 requesting confirmation that the request was solely to remove the no-parking restriction from 6:00 a.m. to 6:00 p.m. on Ghislain and Stevens Streets for parking pass holders in the established zone, a restriction that had been requested by the Hawkesbury and District General Hospital for the construction period, and; Whereas on August 12, the Clerk obtained this confirmation, and the construction of the Hawkesbury and District General Hospital has been completed. Be it resolved to remove the no-parking restriction from 6:00 a.m. to 6:00 p.m. for parking pass holders in the established zone, and; Be it also resolved to adopt a by-law amending Schedule “A” of By-law N° 27-2005 to remove the no-parking restriction for parking pass holders only in the established zone, recommended in the document 2025_REC_47. Voters For Against Conflict Results 0 0 0

Séguin Whereas the Town has received an application for a consent approval under Section 53(1) of the Planning Act, R.S.O. 1990 . and; ​Whereas the United Counties of Prescott and Russell is the Approval Authority, and; ​Whereas the consent application UCPR file N° B-059-2025 for the property known as 367 James Street, is the subject of the consent application, and; Whereas the Town requires that the Owner provides to the Town of Hawkesbury one digital copy (PDF format) of a registered Reference Plan that identifies the severance, as approved by the Approval Authority, and; ​Whereas said application meets all the requirements of the provincial, county, and municipal planning policies. Be it resolved to approve the consent application UCPR file N° B-059-2025 , and that a certified resolution be sent to the Approval Authority as recommended in the document 2024_REC_48. Voters For Against Conflict Results 0 0 0

Whereas the Council has adopted on February 12, 2024, By-law N° 8-2024 for the Administrative monetary Penalty System (Administrative Penalty By-law), and; Whereas the Council has adopted on February 12, 2024, By-law N° 9-2024 to establish the positions of Screening and Hearing Officers for the purpose of administering an Administrative Monetary Penalty System within the Town of Hawkesbury, and; Whereas in accordance with the aforesaid Administrative Sanction By-law and applicable legislation, a person who receives a penalty notice shall have the right to request a screening review of the administrative penalty by a Screening Officer appointed by the Town, and; Whereas the Council of the Corporation of the Town of Hawkesbury deems expedient and necessary to nominate an additional Screening Officer, required to fulfill this function. Be it resolved to appoint Marie-Perle Berthiaume as Screening Officer, in accordance with Policy N° DG-P-2024-01, Appointment of Screening and Hearing Officers - Administrative Monetary Penalties System (AMPS), as recommended in document 2024_REC_52. Voters For Against Conflict Results 0 0 0

Whereas the 6 bids received on August 26, 2025, for the Main Street West rehabilitation project are in conformity. Be it resolved to award the contract for the engineering services for the Main Street West rehabilitation to EXP Services Inc, for the sum of 118,010.00 excluding HST, as recommended in the document 2025_REC_50. Voters For Against Conflict Results 0 0 0

Séguin Whereas following a request from the Finance Council of the St-Jude Church requesting two Disabled person parking spaces in front of the church at 372 Bon Pasteur Street, and; Whereas considering the aging population and a growing need for accessibility, and; Whereas all required specifications document has been received to comply with Ontario Regulation 191/11 articles 80.34 to 80.36 for a Type B spaces, and; Whereas this addition needs to be included in Schedule “C” (DISABLED PERSON PARKING) of By-law N° 27-2005 (Parking By-law). Be it resolved to approve the addition of two Type B Disabled parking spaces in front of the St-Jude Church at 372 Bon Pasteur Street with the specifications required to comply with the Ontario Regulation 191/11 articles 80.34 to 80.36 and, and; Be it also resolved to adopt a by-law amending Schedule “C” of Parking By-law N ° 27-2005 as recommended in the document 2025_REC_51. Voters For Against Conflict Results 0 0 0

The success of Hawkesbury in Eastern Ontario depends on ensuring that all its residents feel welcome. Today, new residents of Hawkesbury are an inherent part of our community, bringing fresh perspectives and ideas, launching businesses and contributing to the dynamic diversity we value so highly. This week, we celebrate the spirit of unity that brings neighbors together across the Town of Hawkesbury in Eastern Ontario. During Welcome Week, I invite all Hawkesbury residents to join this nationwide and global community movement by renewing their commitment to our core values and acting in the spirit of welcome. By working together, we can increase prosperity and ensure that Hawkesbury is the kind of place where diverse people from around the world feel valued and want to settle in. Regardless of where we were born or what we look like, we are residents of Hawkesbury united in our efforts to build a stronger town. By recognizing the contributions we all make toward creating a vibrant culture and a growing economy, we make our community more prosperous and inclusive for all its residents. Let us gather to create communities where every resident can contribute to her/his full potential. Let us gather to create more prosperous communities and reaffirm that Hawkesbury is a welcoming community. Therefore, by virtue of the authority vested in the Hawkesbury Municipal Council, the Council hereby proclaims the week of September 12 to 21, 2025, as Welcome Week. I ask Hawkesbury residents

Be it resolved that a closed meeting be held at 8:35 p.m. to discuss item 15.1, 15.2, 15.3 and 15.4 as per sections 239 (2) (e) and (k) of the Municipal Act, 2001. Members of Council move to the conference room adjacent to the Council Chambers at 8:35 p.m. They all return to the Council Chambers at 9:16 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the minutes of the closed meetings held on June 23 and July 30, 2025 and the recommendations contained therein be adopted Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting at 9:16 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved to approve the instructions given in-camera to the Chief Administrative Officer. Voters For Against Conflict Results 0 0 0

Be it resolved that the meeting be adjourned at 9:20 p.m. Voters For Against Conflict Results 0 0 0