Regular Meeting of Council

Be it resolved to open the meeting at 6:30 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the agenda be adopted as presented. Voters For Against Conflict Results 0 0 0

Be it resolved to adopt the following items, as identified under the consent items category on the regular meeting agenda of April 14, 2025: Voters For Against Conflict Results 0 0 0

Be it resolved to adjourn the Regular meeting to resolve into a Committee of the Whole. Voters For Against Conflict Results 0 0 0

To open the discussion. Whereas some existing policies are outdated and one needs to be created, as a result of new obligations and requirements under various laws, and ; Whereas the Town’s Accessible Customer Service Standards Policy and Integrated Accessibility Standards Policy under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) have been revised and updated, and ; Whereas the Town deems it important to ensure a healthy and inclusive work environment, a Human Rights Policy has been drafted as per the Human Rights Code R.S.O. 1990, c. H.19, and ; Whereas the Town has obligations as a municipality under the AODA , including to renew in 2025 the multi-year accessibility plan for a period of five years, and ; Whereas the Town’s Accessibility Committee will make its recommendations, following the review of the drafts of the various policies and the multi-year accessibility plan, which will be used to establish the final versions. Be it resolved to receive the first drafts of the policies and multi-year accessibility plan and that, following review by the Accessibility Committee, the final versions including the committee's recommendations be presented to the Council for adoption at a subsequent meeting, as recommended in document 2025_REC_11. Voters For Against Conflict Results 0 0 0

To open the discussion. Whereas Section 3.4 of By-law N° 27-2024 adopted on May 13, 2024 stipulates that the designation of commercial properties authorized to host a refreshment vehicle under a type “A” license (more than 10 days) is at the discretion of Council by resolution, and ; Whereas Section 4.10 of By-law N° 27-2024 mentions that a maximum of 6 type “A” permits for refreshment vehicles are authorized per year, and ; Whereas an agreement must be signed with the owner of the “Bob's Food Fest” refreshment vehicle for the use of the Town's infrastructures and services. Be it resolved to authorize the installation of a refreshment vehicle at Confederation Park for the summer season , and ; Be it also resolved to authorize the Director of Facilities and Recreation to sign an agreement with the owner of the “Bob's Food Fest” refreshment vehicle for the use of the infrastructures, as recommended in document 2025_REC_15. Voters For Against Conflict Results 0 0 0

To open the discussion. Whereas, the Public Works and Engineering Department is required to handle the Town's capital projects as well as the day-to-day tasks related to the department's operations, and ; Whereas, with the Town having more civil liability and an increase in the complexity of engineering projects than ever before, the department is experiencing a high workload and a lack of support, resulting in a considerable backlog of day-to-day tasks as well as follow-up on capital projects, and ; Whereas several serious short- and long-term projects as agreed upon in the Asset Management Plan require immediate attention and the creation of the position of Civil Engineering Technologist will enable the Town to reduce the infrastructure deficit and be more proactive in dealing with necessary projects. Be it resolved to approve the creation of a new civil engineering technologist position to meet the work surplus, as recommended in document 2025_REC_16. Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting. Voters For Against Conflict Results 0 0 0

Be it resolved to authorize the consultant KSAR Group to continue with the final version of the Town ' s 2025 - 2030 Strategic Plan and that the plan be presented at the next R egular meeting of Council for adoption . Voters For Against Conflict Results 0 0 0

Whereas some existing policies are outdated and one needs to be created, as a result of new obligations and requirements under various laws, and ; Whereas the Town’s Accessible Customer Service Standards Policy and Integrated Accessibility Standards Policy under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) have been revised and updated, and ; Whereas the Town deems it important to ensure a healthy and inclusive work environment, a Human Rights Policy has been drafted as per the Human Rights Code R.S.O. 1990, c. H.19, and ; Whereas the Town has obligations as a municipality under the AODA , including to renew in 2025 the multi-year accessibility plan for a period of five years, and ; Whereas the Town’s Accessibility Committee will make its recommendations, following the review of the drafts of the various policies and the multi-year accessibility plan, which will be used to establish the final versions. Be it resolved to receive the first drafts of the policies and multi-year accessibility plan and that, following review by the Accessibility Committee, the final versions including the committee's recommendations be presented to the Council for adoption at a subsequent meeting, as recommended in document 2025_REC_11. Voters For Against Conflict Results 0 0 0

Whereas, the Public Works and Engineering Department is required to handle the Town's capital projects as well as the day-to-day tasks related to the department's operations, and ; Whereas, with the Town having more civil liability and an increase in the complexity of engineering projects than ever before, the department is experiencing a high workload and a lack of support, resulting in a considerable backlog of day-to-day tasks as well as follow-up on capital projects, and ; Whereas several serious short- and long-term projects as agreed upon in the Asset Management Plan require immediate attention and the creation of the position of Civil Engineering Technologist will enable the Town to reduce the infrastructure deficit and be more proactive in dealing with necessary projects. Be it resolved to approve the creation of a new civil engineering technologist position to meet the work surplus, as recommended in document 2025_REC_16. Voters For Against Conflict Results 0 0 0

Whereas the four bids received on March 27, 2025 for the Île du Chenail preservation project are in conformity. Be it resolved to award the contract for the execution of the work for the preservation of Île du Chenail to Arnco Construction and Excavation, for the sum of $237,247.00 excluding HST, as recommended in document 2025_REC_18. Voters For Against Conflict Results 0 0 0

Whereas organizational needs have changed, industry standards & new technologies have evolved, and legal requirements have strengthened and increased, and; Whereas an additional human resource is needed to assist meeting these needs, standards and requirements and build an operational maintenance program, and; Whereas the provision of safe drinking water and the effective operation of wastewater is crucial and essential for the Town of Hawkesbury. Be it resolved to approve the creation of a permanent Environmental Service Operations & Maintenance Foreman Position, as recommended in document 2025_REC_17. Voters For Against Conflict Results 0 0 0

Whereas the United Counties of Prescott and Russell offer funds through the Regional Community Investment Fund in the amount of $50,000 annually, and; Whereas the Town of Hawkesbury wishes to apply to the Regional Community Investment Fund to obtain the said amount of $50,000 for the year 2025, and; Whereas the Town of Hawkesbury has a reserve of $50,000 from the Regional Community Investment Fund for the year 2023, and; Whereas the Town of Hawkesbury wishes to allocate $50,000 of these funds towards the refurbishment of the play structures at Old Mill Park in 2025, and; Whereas the Town of Hawkesbury wishes to use $50,000 to support the costs of continuing to offer the Hawkesbury Multicultural Festival for free and to enhance Canada Day 2025. Be it resolved to approve the application to the United Counties of Prescott and Russell Regional Community Investment Fund program for the year 2025, and; Be it further resolved to authorize the use of $50,000 for the replacement of play structures at Old Mill Park, and; Be it finally resolved to authorize the use of $50,000 for the 4th edition of the Hawkesbury Multicultural Festival and Canada Day 2025, as recommended in document 2025_REC_20. Voters For Against Conflict Results 0 0 0

Whereas the Town of Hawkesbury’s Official Plan was approved by the United Counties of Prescott and Russell on April 27, 2010, and; W hereas t he Ministry of Municipal Affairs and Housing approve d a new Official Plan for the United Counties of Prescott and Russell, which came into effect on July 8, 2023; and ; W hereas Section 27 of the Planning Act , R.S.O. 1990, c. P.13 requires under Section 27 that a lower-tier municipality shall amend its O fficial Plan to conform with the O fficial Plan of the upper-tier municipality , and; W hereas the Province of Ontario has amended the Planning Act , R.S.O. 1990, c. P.13 and issued a new Provincial Planning Statement (PPS) since the Town of Hawkesbury’s Official Plan was approved April 27, 2010 ; and W hereas the Official Plan of the Town of Hawkesbury is required to be consistent with the Provincial Planning Statement and conform to the provisions of the Planning Act , R.S.O. 1990, c. P.13 . Be it resolved that the Planning Department’s recommendation that: Council receives this Report prepared by Fotenn Planning + Design initiating the Hawkesbury 2046 Official Plan process ; Council approves the Hawkesbury 2046 Official Plan work plan prepared by Fotenn Planning + Design (Table 1) , and recommended in the document 2025_REC_19. Voters For Against Conflict Results 0 0 0

Be it resolved that the meeting be adjourned at 8:08 p.m. Voters For Against Conflict Results 0 0 0