Regular Meeting of Council

Be it resolved to open the meeting at 6:30 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the agenda be adopted after the addition of the following item: 6.3.4 Road safety near Paul VI School (Regent Street) Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to adopt the following items, as identified under the consent items category on the regular meeting agenda of December 8, 2025: Voters For Against Conflict Results 0 0 0

Be it resolved to receive the monthly reports for December 2025. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to adjourn the Regular meeting to resolve into a Committee of the Whole. Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting. Voters For Against Conflict Results 0 0 0

Séguin Whereas on November 7, 2025, the Town of Hawkesbury received an Order from the Ontario Ministry of Labour, mandating compliance with the Health and Safety Act and to establish a Joint Health and Safety Committee for each workplace where there are more than 20 workers, and; Whereas the Town of Hawkesbury, in 1994, had submitted to the minister a request that the existing health and safety committee be recognized as representative of every workplace, namely the municipal garage, the water filtration and treatment plants, the Sportsplex and the Town Hall, and; Whereas this authorization should have been renewed every five years, and; Whereas the administration, together with the members of the health and safety committee and the Canadian Union of Public Employee (C.U.P.E.) section 1026’s executive wish for the existing health and safety committee to be recognized as representing every workplace with the Corporation of the Town of Hawkesbury, and; Whereas the Town’s Health and Safety Policy must be revised. Be it resolved that the Health and Safety Policy’s be adopted, and; Be it also resolved that the administration submit a request to the Ontario Ministry of Labour to recognize that the Health and Safety Committee is a Joint Health and Safety Committee representing the municipal garage, the water filtration and treatment plants, the Sportsplex and the Town hall, as recommended in the document 2024_REC_63. Voters For Against Conflict Results 0 0 0

Whereas the Town of Hawkesbury has an existing agreement with Automotive Material Stewardship Inc. with respect to the collection of automotive hazardous waste, and; Whereas it is deemed necessary to amend this agreement to extend the term and provide precisions about calculating the compensation of the materials being collected during this extended term. Be it resolved to authorize the Mayor and the Clerk of the Corporation of the Town of Hawkesbury to conclude an amending agreement with Automotive Material Stewardship Inc., and that a by-law be adopted accordingly, as recommended in document 2025_REC_ 61 . Voters For Against Conflict Results 0 0 0

WHEREAS on August 12, 2025, the Province of Ontario provided notice to the municipality that it was successful in receiving funding for up to $3,832,500.00 for the Drinking Water Treatment Plant Filter #4 project, subject to a Transfer Payment Agreement, and; Whereas By-law N° 30-2025 was adopted to authorize an Ontario Transfer Payment Agreement for the Housing-Enabling Water Systems Fund (HEWSF) - Intake 2 with His Majesty the King in right of Ontario as represented by the Minister of Infrastructure, and; WHEREAS the HEWSF grant imposes strict timelines for project execution, and the Town urgently requires contract administration services for the addition of a 4 th filter, to meet the grant conditions and avoid forfeiture of funding, and; Whereas, for these reasons, we used a direct negotiated process as per section 8.8 of the Procurement policy No. SP-F-2015-01, and; Whereas this project in question arises from Town of Hawkesbury Water Treatment Plant 20-Year Strategic Plan and adopted by the Council, and; Whereas two industry-specific engineering firms were approached under a direct negotiated process, and the selected firm offered a demonstrably better price and favorable timeline. Be it resolved to award the Design and Construction Administration of a 4th filter at the drinking water treatment plant to EVB Engineering, for the amount of $664,838.00, as recommended in document 2025 REC 62. Voters For Against Conflict Results 0 0 0

Whereas Ontario Regulation 588/17 requires municipalities to develop an Asset Management Plan for its municipal infrastructure assets, and; Whereas each Asset Management Plan prepared or updated must be approved by resolution adopted by municipal council. Whereas this 2025 Asset Management Plan replaces the plan adopted in 2024. Be it resolved to adopt the attached Asset Management Plan as recommended in document 2025_REC_64. Voters For Against Conflict Results 0 0 0

Be it resolved that a closed meeting be held at 8:43 p.m. to discuss items 15.1 and 15.2, as per section 239 (2) k) of the Municipal Act, 2001, as the discussions concern negotiations. Members of Council move to the conference room adjacent to the Council Chambers at 8:43 p.m. They all return to the Council Chambers at 8:57 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved that the minutes of the closed meeting held on November 10, 2025 and the recommendations contained therein be adopted. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to authorize the Mayor and Clerk to sign the Memorandum of Understanding as presented in the in camera meeting. Voters For Against Conflict Results 0 0 0

Be it resolved to return to the Regular meeting at 8:57 p.m. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to authorize the Mayor and Clerk to sign the Memorandum of Understanding as presented in the in camera meeting. Voters For Against Conflict Antonios Tsourounakis X Results 0 0 1

Be it resolved that the meeting be adjourned at 9:12 p.m. Voters For Against Conflict Results 0 0 0