Regular Meeting of Council

Be it resolved to open the meeting at 6:30 p.m. Voters For Against Conflict Results 0 0 0

Be it resolved to adopt the agenda after the following addition at item 4.1: d. Minutes - Hawkesbury Public Library - April 16, 2025 Voters For Against Conflict Results 0 0 0

Be it resolved to adopt the following items, as identified under the consent items category on the regular meeting agenda of May 12, 2025: Voters For Against Conflict Results 0 0 0

Be it resolved to receive the administrative reports and the accounts payable for the month of May. Voters For Against Conflict Results 0 0 0

Be it resolved to adjourn the Regular meeting to resolve into a Committee of the Whole. Voters For Against Conflict Results 0 0 0

Be it resolved to open discussions for items 6.3.1 to 6.3.5. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to return to the Regular meeting. Voters For Against Conflict Results 0 0 0

Séguin Whereas the Create to Connect program, led by the organization La Francoderole and supported by the Department of Canadian Heritage, aims to bring Canada’s official language communities closer together through the creation of collective mural artworks by francophone and anglophone children; and Whereas the Town of Hawkesbury has been identified as eligible to host this project in 2025-2026; and Whereas the program covers 89% of total costs ($15,190), with the municipal contribution limited to 11% ($1,740), in addition to expenses related to mural material. Be it resolved to confirm the Town of Hawkesbury’s participation in the Create to Connect program for the year 2025-2026, and to authorize a maximum expenditure of $3,000.00 as recommended in document 2025_REC_23. Voters For Against Conflict Results 0 0 0

Whereas several major changes have affected the operations of the Finance Department over the past 20+ years and the department has operated with the same organizational structure during that time, and; Whereas to meet the demands of its sector and to optimize its operations and the Town’s finances, it is essential that the department evolve in line with its changing environment. Be it resolved to create a position of Tax Coordinator within the organizational structure of the Finance Department as recommended in the document 2025_REC_27. Voters For Against Conflict Results 0 0 0

Whereas section 29 (2) of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) stipulates that every council of every municipality with 10,000 people or more must establish an accessibility advisory committee, and; Whereas, under the AODA, a majority of the members of this committee must be disabled person, and; Whereas Council has a duty to consult this Committee regarding the accessibility to disabled persons of a building, structure or premises, or part thereof, in order to ensure equitable access to all, and; Whereas we have received three letters of intent from persons interested in sharing their expertise and qualifications to fulfill the mandate of this Committee. Be it resolved to appoint Mrs. Johanne Ménard, Mr. Bernard Boyer and Mr. Paul Taylor to sit on the Accessibility Advisory Committee, as recommended in document 2024_REC_25. Voters For Against Conflict Results 0 0 0

Whereas the 2025 budget of the Town of Hawkesbury was adopted with funds of $ 25,000.00, of which $10,000.00 of these funds come from the United Counties of Prescott-Russell, to support the community, sporting and cultural activities of local non- profit organizations according to the Recognition and support of organization Policy, and; Whereas, during a meeting with the review committee, the latter approved the distribution of $28,250.00, totaling the funds requested to support local organizations. Be it resolved to grant the funds to the organizations, as recommended in document 2025_REC_25. Voters For Against Conflict Results 0 0 0

Whereas Section 3.4 of By-law N° 27-2024 adopted on May 13, 2024 stipulates that the designation of commercial properties authorized to host a refreshment vehicle under a type “A” license (more than 10 days) is at the discretion of Council by resolution, and ; Whereas Section 4.10 of By-law N° 27-2024 mentions that a maximum of 6 type “A” permits for refreshment vehicles are authorized per year, and ; Whereas an agreement must be signed with the owner of the “Bob's Food Fest” refreshment vehicle for the use of the Town's infrastructures and services. Be it resolved to authorize the installation of a refreshment vehicle at Confederation Park for the summer season , and ; Be it also resolved to authorize the Director of Facilities and Recreation to sign an agreement with the owner of the “Bob's Food Fest” refreshment vehicle for the use of the infrastructures, as recommended in document 2025_REC_15. Voters For Against Conflict Results 0 0 0

Be it resolved to adopt the Town of Hawkesbury's 2025-2030 Strategic plan. Voters For Against Conflict Results 0 0 0

Whereas the Council has adopted on February 12, 2024, By-law N° 9-2024 to establish the positions of Screening and Hearing Officers for the purpose of administering an Administrative Monetary Penalty System within the Town of Hawkesbury, and; Whereas in accordance with the aforesaid Administrative Penalty By-law and applicable legislation, a person who receives a penalty notice shall have the right to request a screening review of the administrative penalty by a Screening Officer appointed by the Town, and; Whereas the demand for sanctions review continues to increase, it is deemed appropriate to appoint additional screening officers to respond to the increase, and; Whereas, in accordance with Policy N ° DG-P-2024-01, Appointment of Screening and Investigation Officers - Administrative Monetary Penalty System (AMPs), the Screening Officers are appointed by the Clerk. Be it resolved to appoint Mr. Jacob Morter, Ms. Sonia Girard and Ms. Annie Rochefort as additional Screening officers for the administration of the A dministrative M onetary P enalties S ystem, in accordance with Policy No. DG-P-2024-01, as recommended in document 2025_REC_28. Voters For Against Conflict Results 0 0 0

Be it resolved to support the Town of Aylmer by opposing the expansion of Strong Mayor Powers to preserve democracy, transparency, and accountability, and; Be it also resolved to send a copy of this resolution to the Ontario Premier, the Minister of Municipal Affairs and Housing, the Town of Aylmer as well as the Association of Municipalities of Ontario (AMO) for further action. Voters For Against Conflict Results 0 0 0

Séguin Be it resolved to support the Township of Champlain to call upon the Government of Ontario to increase surveillance and spot checks for all heavy vehicles travelling on Ontario roads; as well as monitoring the testing standards maintained by privately-owned heavy licensing facilities, and; Be it also resolved to send a copy of this resolution to the Minister of Transportation of Ontario, the Minister of Municipal Affairs and Housing, the MPP of Glengarry-Prescott-Russell, the Ontario Provincial Police and AMO. Voters For Against Conflict Results 0 0 0

Be it resolved to proclaim in the Town of Hawkesbury, Tuesday May 13, 2025, the sixth annual Provincial Day of Action on Litter. Voters For Against Conflict Results 0 0 0

Be it resolved that the meeting be adjourned at 7:42 p.m. Voters For Against Conflict Results 0 0 0