Regular Meeting of Council

Be it resolved that the agenda be adopted after the following amendments: Withdraw item 12.2; Discuss item 9.4 after report at 12.1.1

Be it resolved that the minutes of June 8, 16 and 22, 2020, be adopted as presented.

Whereas the Government of Ontario has authorized restaurants and bars to temporarily expand their outdoor terraces to safely accommodate their customers and staff, and; Whereas the Alcohol and Gaming Commission of Ontario (AGCO) does not require licensees to apply for or pay fees for these temporary expansions, licensed establishments must ensure that they have authorization from their municipality and they meet all other applicable requirements. These measures will be in effect until January 1, 2021, at 3 a.m., and; Whereas the Town wishes to offer a certain flexibility to the owners, in order to ensure that the creation and/or the extension of a terrace are done in complete safety for the employees and the customers. Be it resolved to grant the temporary derogation to the Zoning By-law with regard to outdoor commercial terraces and that the development standards be followed, as recommended in the document 2020_REC_38.

Whereas the request for tenders for the following projects will close during the summer period: Chemical storage and feed system upgrades at the water treatment plant; Sidewalks replacements; Sanitary and storm sewers inspections; Engineering services standing offer; 6-wheel truck and associated equipment; Transportation master plan, and; Whereas there is no regular Council meeting during the summer period, and; Whereas in order to award contracts to the preferred contractors or consultant selected for the above referenced projects, a Council resolution is required as described in the Town’s procurement policy, and; Whereas approximately three to four weeks can pass before a recommendation is presented before the Council for approval following the selection of the contractor or consultant, and; Whereas it is necessary to award the contracts as soon as possible in order to complete the projects in the allocated timelines, and; Whereas only two bids were received on June 12 for the sidewalks replacement tender and therefore resulting in an irregular result as per the procurement Policy. Be it resolved to delegates to the CAO the authority to award the contracts according to the procurement policy for the following projects and that a by-law be adopted accordingly, and; Be it also resolved to approve the irregular result for the sidewalks replacement tender since only two bids were received, as recommended in the document 2020_REC_42: Title Approved

Whereas a budget of $499,000.00 was approved in the 2019 capital budget for the purchase of a pump truck, and; Whereas the pump truck currently in use by the Fire Department has exceeded the normal service life for this type of vehicle and represents a high risk of breakage and interruption of operations in addition to incurring significant repair, maintenance and operating costs, and; Whereas a contract has been awarded to Battleshield Industries Ltd. for the production of a pump truck. Be it resolved to proceed with the purchase of a pump truck valued at approximately $499,000, and; Be it also resolved that the company Battleshield Industries Ltd. receives the production order for a pump truck, according to the criteria listed in the call for tenders, and; Be it also resolved that in the event of a positive balance in the allocated budget, that the Fire Chief may use these funds for the purchase and improvement of equipment for the Fire Department, as recommended in document 2020_REC_45.

Whereas the administration has been working on updating and grouping multiple by-laws concerning dogs and animals in general, and; Whereas the adoption of a new by-law has been deemed necessary. Be it resolved to adopt an animal control by-law and amendments to the administrative fees by-law, and; Be it also resolved to appoint the members of the minor variance committee as the appeal committee for the animal control by-law, as recommended in document 2020_REC_40.

Whereas at the regular Council meeting held on October 28, 2019, the contract of Stantec Consulting Ltd. was extended until June 30, 2020, and; Whereas a request for standing offer will be issued shortly by the Town in order to retain several firms specialized in the field of engineering, and; Whereas the standing offer process will not be able to take effect until approximately September 1 st and since the Town must offer at least the document review services in regards to the development plans and subdivisions. Be it resolved to extend the contract of Stantec Consulting Ltd. from July 1 st , 2020, to approximately September 1 st , 2020, and that the hourly rates approved at the meeting held on October 28, 2019, remain effective, as recommended in 2020_REC_43.

Be it resolved to create a Recreation, Tourism and Municipal Facilities Ad hoc Committee composed of three members of Council and the Mayor ex-officio in collaboration with the Chief Administrative Officer, mandate of the Committee to be defined subsequently.

Be it resolved to receive the May 2020 monthly reports for the following departments: Public works and Engineering, Construction, Environment and Fire.

Be it resolved to acknowledge the 5-year financial plan in its draft version submitted by the Treasurer, and; Be it also resolved that this plan be brought back at the August meeting.

Be it resolved to adopt the meeting calendar for the months of July and August, 2020.

Be it resolved to open to the public the four tennis courts, subject to the approval of the Eastern Ontario Health Unit and to reservations set-up.

Be it resolved that the meeting be adjourned at 9:45 p.m.