Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item: 9.4 Complaint from resident on disclosing personal information

Be it resolved that the minutes of May 11, 2020 be adopted, as presented.

Whereas the one-year service contract renewal with Le Chenail Cultural Centre to manage the tourism desk, sale of boat launch parking passes and the rental of watersport equipment expired on April 30, 2020, and; Whereas the fee paid by the Town to Le Chenail Cultural Centre was $25,000.00 per year, and; Whereas the current COVID-19 pandemic requires the Town to implement procedures to protect its employees and clients against the propagation of the virus, and; Whereas self-service interactive kiosks would allow citizens and tourists to obtain information about tourism activities as well as purchase boat launch passes, while following government protocols regarding the pandemic, and; Whereas the self-service interactive kiosks are a good investment as they can be placed in high-traffic areas, can be monetized through ads for local businesses and have built-in analytics software, and; Whereas three self-services interactive kiosks can be purchased for approximately $25,000.00. Be it resolved to cancel the tourism management contract with Le Chenail Cultural Centre and approve the purchase and installation of one self-services interactive kiosk, as recommended in the document 2020_REC_19 amended. For (3) Raymond Campbell, Robert Lefebvre, and Yves Paquette Against (4) André Chamaillard, Antonios Tsourounakis, Lawrence Bogue, and Paula Assaly

Whereas Sierra Planning and Management were retained in the fall of 2019 to undertake a public engagement exercise aimed at drawing out common themes and principles for investing in the future of Chenail Island and Confederation Park, and; Whereas the purpose was to develop a high-level concept plan for physical improvements to Chenail Island and Confederation Park which is founded by community engagement. Be it resolved to acknowledge the Chenail Island and Confederation park Concept Report and recommendations made within, as recommended in the document 2020_REC_37 amended.

Be it resolved to mandate Mayor Paula Assaly to approach Mr. Gilles Gauthier on the Concept Plan Development submitted by Sierra Planning and Management to get his input on a timeframe required to go through this report and the different milestones involved, on the requirement of creating a Committee or not and by consulting Town's staff. His thoughts could be presented to Council at a subsequent meeting of the Committee of the whole.

Whereas the engineering firm J.L. Richards & Associates Limited was selected during a competitive bidding process for the preparation of the Infrastructure Master Plan, and; Whereas J.L. Richards & Associates Limited has also been retained to complete the following projects at the drinking water treatment plant: Improvement of the plant in 1979, 1994 and 2000; Plant Optimization Study (2017); Flow meter installation (2019); Chemical supply system improvement at the water filtration plant (2020), and; Whereas the projects in question arise from the Plant Optimization Study prepared by J.L. Richards & Associates Limited and adopted by the Council, and; Whereas J.L. Richard & Associates Limited's proposal includes the design, the preparation tender documents but not the administration of the construction contract and construction supervision. Be it resolved to deviate from the Procurement Policy for goods and/or services in order to award a contract for the design and preparation of tenders documents to J.L. Richards & Associates Limited for clarifier upgrades and filter and backwash improvements projects as written in their proposal, and; Be it also resolved to add an amount of $200,000.00 to J.L. Richards & Associates Limited proposal to administer the construction contract and supervise the work for the construction period starting in 2021, as recommended in the document 2020_REC_39.

Be it resolved to receive the April 2020 monthly reports for the following departments: Public Works and Engineering, Construction, Environment and Fire.

Be it resolved to adopt the meeting calendar for the month of June 2020.

Be it resolved to support the resolution received from the Corporation of the Town of Grimsby concerning the Commercial Rent Assistance Program.