Regular Meeting of Council

Be it resolved that the agenda be adopted as presented.

Be it resolved that the minutes of the meetings of June and July be adopted as presented.

Be it resolved to reimburse on a pro rata basis on the average consumption of last year.

Whereas the Town of Hawkesbury answered the request to host the pilot project for the Welcoming Francophone Communities initiative , and; W hereas the f ederal government has chosen the Town of Hawkesbury, with the Prescott-Russell Employment Services Centre as a main partner, to take part in the pilot project, and; Whereas the funding from the f ederal government will be $1.3 million over a three -year period to allow the Town to develop serious action and integration plans. Be it resolved to commit to become a Welcoming Francophone Community after being nominated by Immigration, Refugees and Citizenship Canada (IRCC) and to agree to disburse close to $5,000.00 in return for an i nvestment of $ 1.3 million from the federal, as recommended in 2019_REC_68 . Recorded (Voted) For Against Absent André Chamaillard X Antonios Tsourounakis X Lawrence Bogue X Raymond Campbell X Robert Lefebvre X Yves Paquette X Paula Assaly X Results 6 1 0

Whereas cyber attacks are more and more frequent no matter the size of the targeted organisation, and; Whereas it would be wise to subscribe to a cyb er insurance in order to support the Town in the event of such an occurrence. Be it resolved to accept the offer from BFL Canada in the amount of $7,579.00 plus applicable tax, for a $1,000,000.00 liability with a $25,000.00 deductible over a 12 month-period, as recommended in document 2019_REC_59.

Whereas the automation of the payroll and Human Resources is identified as a priority in the efficiency review of the Town of Hawkesbury, and; Whereas the Human Resources Department has analysed multiple software solutions. Be it resolved to implement the payroll modules, self-service, time management and human resources modules from MPEX Business Solutions Inc., as recommended in document 2019_REC_66.

Whereas on January 8 th , 2019, the Hawkesbury Community Industrial Strategic Planning Association (HCISPA) accepted to finance the municipal projects for the construction of a snow depot, the cleaning of Town materials on the HCISPA property and the extension of Tessier Street, and; Whereas in return for the financing of the Town's projects, the Town would pay the HCISPA the amounts of $125,000.00 and $179,497.23 from the Industrial Park Reserve and reserve funds, respectively, and; Whereas the projects described above are all located within the industrial park and would contribute to the economic development of the area and/or improvement of the Town’s service delivery. Be it resolved to pay the HCISPA an amount of $304,497.23 from the Industrial Park Reserve and reserve funds to finance part of the projects mentioned above, as recommended in document 2019_REC_57.

Whereas on April 15 th , 2019, Council adopted an Investment Policy with the main objective of a better utilization of its cash resources and a basic need to protect and preserve capital, and; Whereas the Local Authority Services (LAS), which is part of the Association of Municipalities of Ontario (AMO) family offers through its One Investment Program, a High Interest Savings Account (HISA), and; Whereas this HISA offers an interest rate currently at 2.415% (prime less 1.535%), which is comparable and often better than Guaranteed Investment Certificates (GICs) rates, is completely liquid with no term commitment and has no transactions fees. Be it resolved to adopt an Authorization By-Law with One Investment to enter into an Agency Agreement and to authorize the Treasurer to execute the necessary documents to complete the enrolment of the HISA, as recommended in document 2019_REC_58.

Whereas the Hawkesbury Police Commission requires assistance in delivering community policing initiatives, and; Whereas the Hawkesbury Police Commission has submitted a grant request under the Community Safety and Policing grant for financial assistance, and; Whereas the Hawkesbury Police Commission requires administrative support from the Town of Hawkesbury for the administration of the program. Be it resolved to provide to the Hawkesbury Police Commission the administrative support for the administration of the Community Safety and Policing grant, as recommended in document 2019_REC_62.

Be it resolved to postpone this matter to the September 9 meeting.

Whereas the volunteer firefighters of the Town wish to make a fundraising event for the Muscular Dystrophy Canada, and; Whereas the Highway Traffic Act and the Safe Streets Act, 1999 allow charitable organizations registered under the Income Tax Act to solicit people in roadways to raise funds on condition that this fundraising event is authorized by a municipal by-law. Be it resolved to grant to the volunteer and professional firefighters of the Town to solicit people at the intersection of McGill, Main East, John Streets and Chenail Boulevard on Monday September 2, 2019 between 9:00 a.m. and 6:00 p.m. at the profit of the Muscular Dystrophy Canada, as recommended in document 2019_REC_67.

Whereas the Town wishes to hire a Project Manager to initiate work in future development projects, and; Whereas the Hawkesbury Industrial Investment Association (HIIA), the Hawkesbury Business Improvement Area (BIA) and the Prescott-Russell Employment Services Centre (PRESC) wish to invest in the economic, tourism and community development of the T own of Hawkesbury , and; Whereas each financial partner agrees to pay the sum of $15,000.00 for the first year and $15,000.00 for the second year for a total of $90,000.00 to ensure the hiring of a Project Manager. Be it resolved to accept the participation of these financial partners with a total investment of $90,000.00 over a two-year period and to hire a Project Manager to initiate work in future projects, as recommended in document 2019_REC_69.

Whereas the Council wants to assure a good quality of life to its community for the future years, and; Whereas a vision of sustainable development in the medium and long term is essential. Be it resolved to submit a grant application to the Prescott and Russell Community Development Corporation, as recommended in document 2019_REC_70.

Whereas overnight recreational vehicles parking on l’Île du Chenail is presently not permitted, and; Whereas overnight boat docking is permitted but not presently enforced, and; Whereas there has been an expressed interest in allowing overnight parking and docking in order to encourage tourism. Be it resolved to authorize overnight recreational vehicles parking and overnight boat docking and that By-Law N° 23-2009 be modified accordingly, as recommended in document 2019_REC_71.

Be it resolved to reconsider the question. Two-Thirds (Present) For Against Absent Paula Assaly X Lawrence Bogue X Raymond Campbell X Robert Lefebvre X Yves Paquette X Antonios Tsourounakis X André Chamaillard X Results 0 0 7

Be it resolved to authorize overnight parking of recreational vehicles on the East side of Chenail Island with a departure time before noon the following day.

Whereas the application reflects the intentions of the Provincial Policy Statements and; Whereas the application complies with the United Counties of Prescott and Russell’s Official Plan, and; Whereas the application is in accordance with the Official Plan and Zoning By-law of the Town of Hawkesbury. Be it resolved to approve the request for exemption to part lot control pursuant to section 50 (5) of the Planning Act for part of lot 61 and lot 67 of Registered Plan 37, known as Lots 154 and 155 of Plan M-4, registered under the Boundaries Act and recognized under the address of 293 Catherine Street, and to adopt a by-law accordingly, as recommended in the document 2019_REC_72.

Be it resolved that a closed meeting be held at 10:05 p.m. to discuss items 14.1 and 14.2, respectively as per sections 11(1) (b) and (f) and 11(1) (d) of the Municipal Act, 2001.