Regular Meeting of Council

Be it resolved to keep the same committee as last year to assess donation requests received from organizations for the year 2021.

Whereas the last salary increase of the non-unionized employees was effective March 29, 2020, and; Whereas the salary increases of the employees unionized under the Canadian Union of Public Employees (CUPE) local 1026 will receive a salary increase of 1.8%, and; Whereas the Sunday the closest to April 1 st , the annual compensation review date, is Sunday April 4 th 2021. Be it resolved that an increase of the salary grids of 1.8%, effective April 4 th 2021 be approved, as recommended in document 2021_REC_26.

Whereas at the regular Council meeting held on June 29, 2020, the contract of Stantec Consulting Ltd. was extended until September 2020, and; Whereas a Request for standing offer will be issued shortly by the municipality in order to retain several firms specialized in the field of engineering, and; Whereas the standing offer process will not be able to take effect until approximately September 1 st and since the Town must offer at least the document review services in regard to the development plans and subdivisions. Be it resolved to extend the contract of Stantec Consulting Ltd. from January 1, 2021, to approximately December 31, 2021, and that the hourly rates suggested in the letter received from Stantec, as recommended in 2021_REC_24.

Whereas the Office of the Ontario Fire Marshal has established a grant program for firefighter training and prevention, and; Whereas the Hawkesbury Fire Department wishes to avail itself of this grant, and; Whereas the Hawkesbury Fire Department has applied for this grant within the time frame imposed by the Commissioner's office, and; Whereas, in order to obtain this grant, it is necessary to obtain the approval of the municipal council. Be it resolved to accept the project submitted to the Fire Safety Grant offered by the Office of the Ontario Fire Marshal in the amount of $7100.00, which will be used to cover infrastructure costs in fire prevention and training, and that an agreement be signed to this effect, as recommended in document 2021_REC_23.

Be it resolved to give permission to the Ottawa Riverkeepers group to encroach on Town’s land to allow for the cleanup, that the Town provides garbage bags and that the Town provides two employees to pick up the bags when they are full.

Whereas section 284 of the Municipal Act, the Treasurer must provide council an itemized statement of remuneration and expenses paid in the previous year to the following members: Municipal Council; Hawkesbury Policy Service Board; Minor Variance Committee; Hawkesbury Public Library Board; Hawkesbury Hydro Commission. Be it resolved to receive the statement of remuneration and expenses paid in 2020 and recommended in document 2021_REC_21.

Be it resolved to receive the monthly report for the period of February 14 to March 20, 2021.

Whereas it is required by the Ontario 170/03 regulation under the Safe Drinking Water Act, and; Whereas it is required by the Wastewater Treatment Plant Amended Environmental Compliance Approval (ECA). Be it resolved that the municipal council adopt the 2020 Environmental Service Annual reports as recommended in document 2021_REC_14.

Be it resolved that a closed meeting be held at 8:54 p.m. to discuss item 14.1 as per section as per sections 239 (2) b) and d) of the Municipal Act, 2001 , as the discussions concern information regarding an identifiable individual and labor relations and to discuss item 14.2 as per section 239 (2) c) of the Municipal Act, 2001 as the discussions concern the disposal of a property.

Be it resolved to reopen the meeting at 10:09 p.m.

Whereas there have been many employee departures and arrivals, a review of the organizational chart is in order, and; Whereas the changes to the organizational chart would make certain positions more competitive, and would help to eliminate the “silo” mentality. Be it resolved that the changes to the organizational chart be approved as recommended in document 2021_REC_29.

Whereas the property located at 193 Nelson E. is in arrears and that a tax arrears certificate is registered on the property, and; Whereas in 2018 a first attempt to sell the property through a public sale was unsuccessful, and; Whereas in March 2020, a second attempt to sell the property through a public sale was unsuccessful following the withdrawal on the only bidder after discovering multiples liens were registered against the property, and; Whereas this same bidder also submitted a purchase offer for the adjacent property own by the Town of Hawkesbury, and; Whereas this same potential buyer recently showed renewed interest to buy both properties. Be it resolved that Municipal Council allow the Treasurer to negotiate directly with the potential buyer and derogate from custom practice regarding sale of the Town’s property and recommended in document 2021_REC_28.

Be it resolved that the minutes of the in-camera meeting of November 9, 2021 be adopted.

Be it resolved that the meeting be adjourned at 10:15 p.m.