Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item: 11.1 Notice of motion from Councillor Antonios Tsourounakis

Whereas in the 2020 budget, the Town approved an amount of $40,000 for the erosion project at l’Ile du Chenail, financed by the general funds for an amount of $10,000.00 and the use of the shoreline reserve for an amount of $30,000.00, and; Whereas the person in charge of the project is currently absent, and that the realization of the project will require interns resources, and; Whereas the requirements of the procurement policy have not been met. Be it resolved to postpone the erosion project at l’Ile du Chenail to 2021 and to transfer the $10,000.00 from the general funds into the shoreline reserve, as recommended in document 2020_REC_52.

Be it resolve to deviate from the purchasing policy and to grant the contract to Lascelles Engineering Limited.

Whereas in eastern Ontario, Hawkesbury was chosen as the welcoming Francophone community, and; Whereas the Economic and Social Council of Ottawa-Carleton (hereinafter ESCOC) held a call for tenders as part of the project to create a welcoming Francophone community, and; Whereas two projects were submitted and retained, namely the Mayor's lunches and a LED digital panel, and; Whereas the grant for the LED digital panel project is $ 40,000 and the Town of Hawkesbury agrees to assume the cost overrun, up to a maximum amount of $ 2,500, as needed and maintain the screen. Be it resolved to sign the service agreement with ESCOC, as recommended in the document 2020_REC_54.

Whereas the applicant has requested to lift the Part Lot Control By-Law under Section 50 (5) of the Planning Act , and; Whereas the application’s purpose is to divide Lot 11 of the Subdivision Plan 46M-70, being the property known as 921 and 923 Roch Street, and; Whereas these lots are part of a Subdivision Plan and respect the intentions of the Official Plan and the Zoning By-law of the Corporation of the Town of Hawkesbury. Be it resolved to approve the request for exemption to part lot control pursuant to Section 50 (5) of the Planning Act lot 11 of the Subdivision Plan 46M-70 and that a by-law be adopted accordingly, as recommended in the document 2020_REC_50.

Whereas the Town should implement a long-term financial plan in order to enhance its financial position and work toward sustainability of its long-term assets to ensure that the Town can deliver its expected level of services to its citizen, and; Whereas this financial plan does not replace the annual budget process, and; Whereas this financial plan will create a bridge until the establishment of a 10 year asset management plan scheduled for July 1 st , 2024. Be it resolved to approve this 5-year financial plan as recommended in document 2020_REC_53.

Be it resolved to receive the June, July and August, 2020 monthly reports for the following departments: Clerk and Enforcement, Finance, Human Resources, Planning, Environment, Recreation and Tourism and Communication.

Be it resolved that the accounts payable in the August 24, 2020 report be received.

Be it resolved that a closed meeting be held at 9:18 p.m. to discuss items 4.1 and 4.2 respectively as per sections 239 (2) d) and b) of the Municipal Act, 2001, as discussions concern labour relations and personal matters about an identifiable individual and item 4.3 to adopt the in-camera minutes. Following the departure of the Mayor, Councilor Tsourounakis chairs the meeting.

Be it resolved to reopen the meeting at 11:00 p.m.

Be it resolved that the meeting be adjourned at 11:00 p.m.