Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item: 14.4 Council training as per section 11. Meetings open to the public, subsection (1) h) of by-law 20-2005 Rules of Procedures .

Be it resolved to adopt the minutes of September 14, 2020 with the following addition to article 9.3 DEL Panel installation Cartier Boulevard and Higginson Street : Whereas the grant for the LED digital panel project is $ 40,000 and the Town of Hawkesbury agrees to assume the cost overrun, up to a maximum amount of $ 2,500, as needed and maintain the screen. Be it resolved that the minutes of September 15, 2020, be adopted as presented.

Whereas the geographical positioning and tourism development potential of the territory is interesting; And whereas the closing of Goulet Motosports will leave a big void and will be added to the 30 stores closed in the downtown area; And whereas the time is right to consider a common tourism development strategy by creating a Tourism Advisory Committee (CTC) whose mandate would be to guide the Municipality by providing suggestions and recommendations for the municipality's tourism development. The CTC would consist of nine members, including a municipal councillor, an employee of the recreation and tourism department, an employee of the clerk’s department and/or a by-law officer, the executive director of Prescott-Russell Tourism (TPRT), a representative of Le Centre culturel Le Chenail, the tourism officer of the United Counties of Prescott-Russell (UCPR) and three members of the community, whose areas of expertise include accommodation, catering, water sports, fishing, marina, outdoor activities, tourism, cultural and patrimonial circuits, or any other related field. Be it resolvec that a Tourism Advisory Committee be created.

Whereas the Ontario Provincial Police has offi cially moved to its new premises, and; Whereas much work is needed so that the premises can be turned into rooms that can be rented out as per our need, and ; Whereas the Town does not need all of the rooms, and this even once improved, and; Whereas the Chenail cultural centre, the Golden Age Club 50+ have leases that allow them to occupy a municipal building without rent. Be it resolved to allow a non-profit organization which comes in direct aid to the residents of Hawkesbury , to occupy a part of 419 boulevard Cartier for a period of seven (7 ) years, without rent, but with shared responsibility of costs. The details of the required renovation and costs will be presented in the future lease , as recommended in document 2020_REC_55.

Whereas Council was presented options for future Council meetings be held in person or virtually at the Committee of the whole on September 15, 2020, and; Whereas Council chose the option to return to Council chambers and add webcam to computers to continue with concurrent virtual meetings. Be it resolved to purchase and install webcams, as recommended in document 2020_REC_57.

Whereas the Town has received and application for a consent approval under Section 53(1) of the Planning Act, R.S.O. 1990 . and; Whereas the United Counties of Prescott & Russell is the Approval Authority, and; Whereas the consent application UCPR file N° B-053-2020 for the property know as Part of Lot 4, Broken Front and Concession 1, with Reference Plan 46R-7865, Parts 1 & 2, located on Tupper Street is the subject land, and; Whereas this application is subject to Section 53 (13) of the Planning Act, RSO 1990 , and that this section gives municipalities the right to require a payment in lieu of an amount of 2% of the value of the land for park purposes, and; Whereas said application meets all the requirements of the Provincial, County and municipal planning policies. Be it resolved to approve the consent application UCPR file N° B-053-2020, and that a certified resolution be sent to the approval authority as recommended in document 2020_REC_59. In addition, that the applicant pays the amount of 2% of the value of the land to the Town of Hawkesbury at the time of registration of this division of land.

Be it resolved to receive the June, July and August 2020 monthly reports for the following departments: Public Works and Engineering, Construction and Fire.

Be it resolved to adopt the meeting calendar for the month of october 2020.

Be it resolved that a closed meeting be held at 8:33 p.m. to discuss items 14.1 and 14.2 respectively as per sections 239 (2) b) and d) of the Municipal Act, 2001, as discussions concern personal matters about an identifiable individual and labour relations and item 14.3 to adopt in-camera meeting minutes.

Be it resolved to reopened the meeting at 9:10 p.m.

Be it resolved that the instructions given in-camera to the Acting Chief Administrative Officer be confirmed.

Be it resolved that the meeting be adjourned at 9:15 p.m