Regular Meeting of Council

Be it resolved that the minutes for the month of August be adopted, as presented.

Whereas the original recommendation (2019-REC-37) presented to Council on May 13, 2019 was rejected , and; Whereas the members of Council requested that a modified request for proposals with additional information be submitted to the three consultants who bid on the initial request for proposals, and; Whereas only one updated bid was received from Sierra Planning and Management in the amount of $23,300.00 plus $500.00 for translation fees. Be it resolved to deviate from the Procurement policy for the purpose of awarding a contract for the public consultation services for the Chenail Island, as recommended in the modified document 2019_REC_64.

Whereas Stantec Consulting Ltd has completed a document entitled Design Guidelines for Municipal Infrastructure on September 30, 2018, and; Whereas the purpose of this document is to facilitate and accelerate the process associated with the production of plans, studies and specifications necessary to obtain a site plan agreement, subdivision agreement or various permits relating to municipal infrastructure by the developers, and; Whereas these guidelines will standardize and clearly indicate to developers, the expectations of the Town with respect to the documents to be submitted and the infrastructure work to be completed, and; Whereas the administration wants to minimize the time and costs associated with external revisions of documents submitted by and paid for by developers during the process of developing and/or improving a parcel of land. Be it resolved to adopt the Design Guidelines for Municipal Infrastructure as presented and to delegate to the Project Manager, Civil Engineering, with the approval of the Chief Administrative Officer, the authority to update and amend the Guidelines and that a by-law be adopted accordingly, as recommended in the document 2019_REC_74.

Whereas By-Law N° 8-2019 adopted on January 21, 2019 established the remuneration for the members of Council, and; Whereas with the suspension of Council committees, the $75.00 remuneration paid for attending meetings of these committees has been abolished, and; Whereas the Hawkesbury Joint Recycling Committee is formed with the Township of Champlain and the Township of East Hawkesbury and that this Committee continues to meet, to report and make recommendations to Council, and; Whereas the Municipal Council of the Town of Hawkesbury, according to the Inter-Municipal Agreement with the Township of Champlain and the Township of East Hawkesbury, must appoint a member of Council for the purpose of assisting at the meetings of the Committee. Be it resolved to pay $75.00 to the member appointed on the Committee per regular meeting attended and that this remuneration be effective as of January 1, 2019 and that a by-law be adopted accordingly.

Be it resolved to reopen the meeting at 10:05 p.m.

Be it resolved that the meeting be adjourned at 10:05 p.m.