Regular Meeting of Council

Be it resolved that the agenda be adopted as presented.

Whereas the Federation of Canadian Municipalities (FCM) approved funding to the United Counties of Prescott and Russell (UCPR) for a project "Vers la parité dans Prescott-Russell /Towards Parity in Prescott-Russell’’ for the municipalities within their jurisdiction to promote the participation of women in municipal politics, and; Whereas a group of women within Prescott-Russell established the movement "Leadership féminin Prescott-Russell" (LFPR) with the objective of increasing the presence of women within municipal councils and policy making bodies, and; Whereas the LFPR established a committee "Politique au féminin PR" made up of elected women from several municipalities within UCPR as advisors to the project and tasked to lead this project within the counties at large, and; Whereas Mayor, Paula Assaly is willing to act as an advisor to this project, support this project and promote it for the Town of Hawkesbury. Be it resolved to appoint Mayor Paula Assaly as representative of the Town of Hawkesbury on this committee, and; Be it also resolved to support the LFPR and the UCPR in implementing the project "Vers la parité dans Prescott-Russell /Towards Parity in Prescott-Russell’’ for the municipalities within its jurisdiction and to send a copy of this resolution to the LFPR and UCPR.

Be it resolved to deviate from the Procedural By-law regarding the requirements of a notice of motion to reconsider a subject by a two-thirds vote of the whole Council.

Be it resolved to reconsider the decision made in May 2019 in resolution R-131-19, regarding the interests charged to Mrs. Johanne Séguin (141184 Canada Ltd.) Recorded (Voted) For Against Absent Paula Assaly X Lawrence Bogue X Raymond Campbell X André Chamaillard X Robert Lefebvre X Yves Paquette X Antonios Tsourounakis X Results 5 2 0

Be it resolved to amend resolution R-131-19 to cancel the interests charged to Mrs. Johanne Séguin (144184 Canada Ltd.), on user fees for the year 2013. Recorded (Voted) For Against Absent Paula Assaly X Lawrence Bogue X Raymond Campbell X André Chamaillard X Robert Lefebvre X Yves Paquette X Antonios Tsourounakis X Results 5 2 0

Whereas resolution R-200-19 was adopted by Council on August 26, 2019 concerning the financial participation of the Hawkesbury Industrial Investment Association, the BIA and the Prescott-Russell Employment Services Centre for the hiring of a project manager, and; Whereas the resolution needs to be amended to clearly show that there is no financial contribution from the Town. Be it resolved to authorize reconsideration of resolution R-200-19; Be it also resolved that said resolution, accepting the participation of the above-mentioned financial partners for a total investment of $90,000.00 over two years, be modified and to accept the hiring of a Project Manager by the Hawkesbury Community Industrial Strategic Planning Association (HCISPA) who will be reporting to the board of directors of the HCISPA.

Whereas the Encroachment Agreement reflects the conditions of the Site Plan Agreement signed on November 20 th , 2019, and; Whereas the Site Plan demonstrates the location of said stormwater retention basin to be built on the Town’s property being Part 6 of Reference Plan N° 46R7865. Be it resolved to adopt a by-law to authorize the Mayor and the Clerk to sign an Encroachment Agreement and that said Agreement be registered on titles of the applicable property as recommended in the document 2019_REC_94.

Whereas the Town of Hawkesbury organizes and supports numerous events in the community, and; Whereas the Town has a very engaged population that attends these events and often calls upon Hawkesbury to organize or support more events, and; Whereas events that are organized or supported by the Town of Hawkesbury require detailed planning and coordination, including but not limited to activities, musical shows, equipment rental, permits, rental contracts and insurance. Be it resolved to endorse the 19 annual events for the year 2020 enumerated in this report, as recommended in document 2019_REC_99.

Whereas the operational surplus can be used to finance capital expenditures or be transfer into reserves for future projects, and; Whereas we won’t know the exact surplus amount (if any), until early 2020. Be it resolved to authorise the Treasurer, at its discretion, to transfer to capital fund and/or into reserve, any 2019 surplus exceeding $25,000 for the general fund and $10,000 for each of the water, sewer, and waste collection services and recommended in document 2019_REC_96.

Whereas Ontario Regulation 284/09 allows a municipality to exclude from its estimated expenditures all or a portion of depreciation, post-employment benefit, and solid waste landfill closure and post-closure expenses, and; Whereas Ontario Regulation 284/09 requires a municipality to report on the impact of excluded expenses, and; Whereas the Corporation of the Town of Hawkesbury’s 2020 Budget excludes depreciation expenses only. Be it resolved to approve the report on budgetary expenditures in accordance with Ontario Regulation 284/09 and recommended in document 2019_REC_95.

Whereas the Town of Hawkesbury has entered into lease agreements for the Cameron Street right-of-way for the section between Main Street East and the Ottawa River, and; Whereas the Town of Hawkesbury wishes to cancel these leases with Mr. Lacelle, Mr. and Mrs. Lalonde in order to conclude a new agreement that will represent the new reality. Be it resolved to authorize the administration to proceed with the process of cancelling the existing agreements and entering into new agreements, as recommended in 2019_REC_98.

Whereas the Town will not be able to provide the winter maintenance services in accordance with Section 16.4 of the Minimum Maintenance Standards for the sidewalks, pedestrian pathways and recreational lanes as listed in this recommendation, and; Whereas Section 16.8 of the Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Road (MMS) allows a municipality, pursuant to its powers, to close a highway, a sidewalk, a bicycle lane, all three-asset types or any combination thereof. Be it resolved to temporarily close the sidewalks, pedestrian pathways and recreational lanes listed in the recommendation for the winter period being November 1 st of the current year to April 30 th of the following year, and that a by-law be adopted accordingly, as recommended in the document 2019_REC_97.

Whereas Municipal Council has accepted the results of the optimisation study for the Public Works and Buildings Department last October, and; Whereas the Administration was mandated to prepare an action plan in terms of implementing the recommendations presented in the study. Be it resolved to accept the action plan, as recommended in document 2019_REC_87.

Whereas Council received a full presentation of the preliminary findings of the Development Charges Background Study at its regular meeting on November 25 th , and; Whereas the next step to move forward is to proceed with the statutory public process. Be it resolved to authorize the administration to proceed with the statutory public process has recommended in document 2019_REC_101.

Be it resolved to take advantage of the offer to enhance services by hiring an administrative support clerk for the detachment. Recorded (Voted) For Against Absent André Chamaillard X Antonios Tsourounakis X Lawrence Bogue X Raymond Campbell X Robert Lefebvre X Yves Paquette X Paula Assaly X Results 6 1 0

Whereas the police services contract expires on December 31, 2019, and; Whereas Council wishes to enter into a service agreement under section 10 of the Police Services Act , and; Whereas the Board does wish to avail itself of an enhancement of services and accordingly, requires an administrative support clerk for the detachment. Be it resolved to conclude a 3-year agreement with the Ontario Provincial Police (OPP) based on the offer received dated September 26, 2019, at a cost of $3,001,913.00 for the year 2020, including the enhancement of services for $42,386.00, and; Be it also resolved to adopt a by-law authorizing the Mayor and the Clerk to sign the said agreement, as recommended in document 2019_REC_100, modified.

Be it resolved to receive the November 2019 monthly reports for the following departments: Clerk and Enforcement Finance Human Resources Planning Construction Communication

Be it resolved to receive the reports for the months of October and November 2019 except for the accounts payable.

Be it resolved to postpone this item at a subsequent meeting.