Regular Meeting of Council

Be it resolved that the agenda be adopted as presented.

Be it resolved that the minutes of June 10, 2019 meeting be adopted, as presented.

Whereas Ontario Regulation 507/18 under the 1998 Electricity Act requires public agencies to have an Energy Conservation and Demand Management Plan, and; Whereas the same Law stipulates that every fifth anniversary of the said plan, the public agency must update its Energy Conservation and Demand Management Plan and publish it no later than July 1st of that year. Be it resolved to adopt the 2019-2024 Energy Conservation and Demand Management Plan as presented by J.L Richards & Associates Limited, as recommended in 2019_REC_52, and; Be it also resolved that the implementation of the 2019-2024 Energy Conservation and Demand Management Plan be subject to the adoption of a long-term financial plan by the Council.

Whereas, according to section 4 of the Ontario Regulation 588/17 : Asset Management Planning For Municipal Infrastructure requires every municipality to prepare its first Strategic Asset Management Policy by July 1 st , 2019 and shall review and, if necessary, update it at least every five years. Be it resolved to adopt the Strategic Asset Management Policy as recommended in document 2019_REC_54.

Whereas the Town of Hawkesbury wishes to demonstrate its support to community initiatives that contribute to the vitality and improvement of the quality of life within its community, and; Whereas the Town of Hawkesbury wishes to respond to request for support from the community organizations in an equitable manner, and; Whereas the Request for Donations Policy (SF-P-2015-02) is an integral part of the Recognition and Support of Organizations Policy. Be it resolved to approve the Recognition and Support of Organizations Policy, taking into account the annual budgetary availability and to revoke the Request for Donations Policy (SF-P-2015-02), as recommended in the modified document 2019_REC_07.

Whereas in 2018, the rehabilitation of the masonry of the north wall of the Maison de l’Ile was successfully undertaken, and; Whereas Robertson Martin Architects was selected to supervise the project, and sub-contracted John G. Cooke & Associates Ltd, an engineering consulting firm specializing in structural and conservation engineering, and; Whereas Keystone Traditional Masonry Inc. was selected during a competitive bidding process to perform the stone repointing of the north wall, and; Whereas rehabilitation of the masonry of the south was of the Maison de l’Ile was indicated as a priority and listed as a project in the 2019 budget, and; Whereas the quote will only be available after the onsite meeting taking place on June 25, 2019. Be it resolved to deviate from the Purchasing Policy for the purpose of awarding a contract for the rehabilitation of the masonry of the south wall of the Maison de l’Ile to John G. Cooke & Associates and Keystone Traditional Masonry Inc. up to the maximum of $165,000.00 as allocated in the 2019 budget, as recommended in document 2019_REC_53. ​

Whereas the net profit of the third annual Councillors Golf Tournament is $5,803.20, and; Whereas $3,500.00 will be donated to the Hawkesbury Figure Skating Club, and; Whereas there is a balance of $2,303.20 of the 2019 net profit and a reserve of $1,391.66 from previous years, and; Whereas the Golf Tournament organizing committee wishes to donate the monies raised to support community activities for youth. Be it resolved to transfer $3,694.86 to the 2019 budget so that $2,303.20 may be used towards children’s activities for Canada Day and that $1,391.66 may be used towards children’s activities for Halloween celebrations, as recommended in document 2019_REC_55.

Be it resolved to receive report AG-05-19, as presented.

Be it resolved that a closed meeting be held at 8:50 p.m. to discuss item 14.1 as per section 239 (2) (c) of the Municipal Act, 2001 concerning the disposal of a real property.

Be it resolved to reopened the meeting at 9:48 p.m.

Be it resolved that a closed meeting be held at 9:49 p.m. to adopt minutes of the meeting of May.

Be it resolved to reopened the meeting at 9:50 p.m.

Be it resolved that the meeting be adjourned at 9:55 p.m.