Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item: 14.1 Potential ligitation, Re: Cost of construction permit

Whereas taking into account the revision of the Provincial Policy Statement, the Official Plan of the United Counties of Prescott and Russell as well as the Town of Hawkesbury’s Official Plan, we conclude that we can recommend the proposed Official Plan amendment No. 5, and; Whereas the proposed Zoning by-law amendment meets the provisions of the Institutional Zone (I) of By-law N° 20-2018, and; Whereas the applicant has demonstrated that the proposed project will have no negative impact on road traffic and that the proposed use is compatible with the surrounding area. In addition, the railway operations will have no impact on the building and the occupants of the Prescott and Russell Residence, and; Whereas a public meeting was held on February 18, 2020 and no comment for or against the project were received. Be it resolved to consider the adoption of the Official plan amendment N° 5, as well as the Zoning by-law amendment request, concerning the property described as being Lot 7, Concession 1, more particularly Part 1 of Reference plan 46R7934 in the Town of Hawkesbury, County of Prescott, that by-laws be adopted accordingly, as recommended in the document 2020_REC_09.

Be it resolved to defer the matter to a subsequent special meeting.

Whereas the Town of Hawkesbury currently offers a bar service for certain public events and activities, and; Whereas a detailed analysis of the bar service during the 2020 budget exercise demonstrated that the bar requires a high amount of employees involvement to offer this service, and; Whereas the Recreation and Tourism Department has limited human resources and offering a bar service is not a primary mandate of the department, and; Whereas the Hawkesbury Hawks Junior Hockey Club has expressed an interest in leasing the bar. Be it resolved to sign a renewable one-year rental contract for the bar at the Robert Hartley Sports Complex with the Hawkesbury Hawks Junior Hockey Club , as recommended in document 2020_REC_12.

Whereas the last salary increase of the non-unionized employees was effective April 1 st 2019, and; Whereas the salary increases of the employees unionized under the Canadian Union of Public Employees (CUPE) local 1026 will receive an increase of 1,6% effective April 1 st , 2020, and; Whereas the Sunday the closest to April 1 st , the annual compensation review date, is Sunday March 29, 2020. Be it resolved that an increase of the salary grids of 1.6%, effective March 29, 2020 be approved, as recommended in document 2020_REC_13.

Whereas the Municipal Council received a formal request from the United Counties of Prescott and Russell (UCPR) to acquire part of Industrial Boulevard that abuts their land on Spence Avenue. Be it resolved to authorize the administration to initiate the procedures for the road closure in accordance with the Policy to be adopted by by-law, and; Be it also resolved to declare that parcel of road real property surplus and no longer required to the Town’s need, and; Be it also resolved to authorize the administration to undertake the procedures of By-law N° 20-2012 on property disposal and to submit to a subsequent meeting a report on the terms and conditions for the transferring to the UCPR that parcel of road, as recommended in document 2020_REC_14.

Be it resolved to receive the February 2020 monthly reports for the following departments: Clerk and By-law, Finance, Human Resources, Planning, Recreation and Tourism and Communication.

Be it resolved to receive the minutes of the Hawkesbury Public Library for the meeting held on January 22, 2020.

Whereas a considerable amount of comments were made doubting the security of both the Internet and telephone voting systems, and; Whereas the telephone voting system did not met our expectations, having a poor quality and functionality, and this system should no longer be used, and; Whereas there are many residents who still do not have internet service in their homes, and; Whereas residents are moving frequently and the voters’ list provided by the Municipal Property Assessment Commission (MPAC) contains numerous mistakes, causing possibly illegal votes. Be it resolved to return to the traditional voting system with tabulators for the 2022 municipal elections. For (5) André Chamaillard, Raymond Campbell, Robert Lefebvre, Yves Paquette, and Paula Assaly Against (2) Antonios Tsourounakis, and Lawrence Bogue

Be it resolved to receive the annual report 2019 of the Integrity Commissioner.

Be it resolved that a closed meeting be held at 9:05 p.m. to discuss item 14.1 as per section 239 (2) e) of the Municipal Act, 2001, considering that the discussions could result in a potential litigation.

Be it resolved that the meeting be reopened at 9:20 p.m.

Be it resolved that the instructions given to the Chief Administrative Officer in-camera be confirmed.

Be it resolved that the meeting be adjourned at 9:20 p.m