Regular Meeting of Council

Be it resolved that the agenda be adopted after the following amendments: add at item 9.7: donations to organizations Correction to item 10.8: N° 57-2022 instead of N° 58-2022

Be it resolved that the minutes of the regular meeting of September 26, 2022, be adopted as presented.

Be it resolved that the minutes of the public meetings of September 29, 2022, be adopted as presented.

Whereas the Municipal Council of the Corporation of the Town of Hawkesbury held a public meeting on September 29, 2022, at 7:00 p.m. to consider a proposition to amend to the Town of Hawkesbury's Official Plan and Zoning By-law N° 20-2018, pursuant to sections 17, 21 and 34 of the Planning Act , and; Whereas the purpose of these amendments is to allow, by way of exception, the use of a research center on the lot subject to the applications, and; Whereas the intentions of the Provincial Policy Statement, the Official Plan of the United Counties of Prescott and Russell and the Official Plan of the Town of Hawkesbury are respected, and; Whereas the proposed application for an amendment to the Zoning By-law N° 20-2018 meets the provisions of the Commercial Highway zone with Exception (CH-X) of Zoning By-law N° 20-2018, and; Whereas, the applicant has demonstrated that the proposed use is compatible with the surrounding area, and; Whereas the process of approval of a site plan will be

Whereas the Municipal Council of the Corporation of the Town of Hawkesbury held a public meeting on September 29, 2022, at 6:00 p.m. to consider a proposed amendment to Zoning By-law N o 20-2018, pursuant to section 34 of the Planning Act , and; Whereas the purpose of this amendment is to rezone the properties of Residential Zone 1 (R1) for lot "A" and Residential Zone 2 (R2) for lots "A" and "B" and Residential Zone 4 (R4-X) for all lots, to allow a reduction in the lateral setbacks of townhouses (planned units) from 6 metres required to 3 metres and 3.6 metres for townhouses ( planned units) on lot "B" and lot "C". The project also requires reducing the setback of the proposed townhouses (planned units) on either side of James Street to 1 metre instead of the required 6 metres. The project proposal increases the prescribed density to 1 dwelling per 90 m 2 . A reduction in the required street frontages is requested, from 30 meters to 20.12 meters for lot "A" and 14.46 meters for lot "C". Finally, the application includes a reduction in parking standards for the apartment block of lot "A" from 1.5 spaces per unit required to 1.2 spaces per unit and from 20% parking for visitors to 10%, and; Whereas the intent of the Provincial Policy Statement (PPS) is met. The application complies with the official plan of the United Counties of Prescott and Russell and the Town of Hawkesbury and Zoning By-law N o 20-2018, and; Whereas the process of approving a site plan will be

Whereas, the municipal garage located at 855 Main Street in Hawkesbury is obsolete and no longer adequate for public works services, and; Whereas, the LRL Engineering report favours the option of purchasing the vacant 2.54 acres commercial lot (Lot # 020806000201308) adjacent to the Town's snow storage facility and constructing a new municipal garage, and; Whereas the urgency of the situation, a budget will have to be created to carry out the work of the new municipal garage as early as 2023. Be it resolved to agree to purchase the vacant 2.54 acres commercial lot (Lot # 020806000201308) adjacent to the Town's snow dump and agrees to begin the bidding process to retain a firm to prepare plans and specifications for the construction of the new municipal garage, and: Be it further resolved to approve a capital budget for this project, as recommended in the document 2022_REC_70.

Whereas the police service contract expires on December 31, 2022, and; Whereas Council wishes to enter into a service agreement under section 10 of the Police Services Act , and; Whereas Council does not wish to avail itself of an enhancement of services and accordingly, does not require an administrative support clerk for the detachment. Be it resolved to conclude a 2-year extension agreement with the Ontario Provincial Police (OPP) based on the offer received dated September 29, 2022, at a cost of $2,942,797 for the year 2023, minus the enhancement of services for $45,548. Be it also resolved to adopt a by-law authorizing the mayor and the clerk to sign the said agreement, as recommended in the document 2022_REC_73.

Be it resolved that the administration proceeds with the safety assessment at the intersection of Hampden and Higginson Streets.

Whereas the Town of Hawkesbury 2022 budget was adopted with funds of $25,000.00 to support the community, sports and cultural activities of local organizations, and; Whereas, as a result of previous donation distributions, there is $6,000.00 remaining in donations for 2022, and; Whereas the Roadrunners Athletic Club, Soccer PRO17 and Maison Interlude House wish to be recognized as the organizations of the Town and wish to receive financial funds for their activities. Be it resolved to officially recognized the Roadrunners Athletic Club, Soccer PRO17 and Maison Interlude House as organizations of the Town of Hawkesbury, and; Be it also resolved to donate $3,300 to the Roadrunners Track and Field Club, $1,000 to Soccer PRO17 and $1,000 to Maison Interlude House, as recommended in the document 2022_REC_71.

Be it resolved to receive the September 2022, accounts payable.

Be it resolved to receive the minutes of the Hawkesbury Public Library for the meetings held on January 19, February 7 and 15, March 16, 23 and 30, April 21, May 18 and June 15, 2022. as presented.

Be it resolved to receive the report.

Be it resolved that a closed meeting be held at 8:14 p.m. to discuss item 14.1 as per sections 239 (2) (c) of the Municipal Act, 2001 , as the discussions concern the proposed acquisition of land by the municipality.

Be it resolved that Council reconvene into open session at 8:28 p.m.

Be it resolved to confirm the instructions given in-camera to Acting CAO and the Clerk.

Be it resolved that By-law N° 58-2022 being a by-law to confirm the proceedings of Council , be adopted after three readings.

Be it resolved that the meeting be adjourned at 8:30 p.m.