Regular Meeting of Council

Be it resolved that the agenda be adopted after moving item 14 after item 3.

Be it resolved that a closed meeting be held at 7:04 p.m. to discuss item 14.1 as per sections 239 (2) b) and d) of the Municipal Act, 2001 , as the discussions concern information regarding an identifiable individual and labor relations.

Be it resolved to reopen the meeting at 8:37 p.m.

Be it resolved to adopt the in-camera minutes for the month of December 2020 as presented.

Be it resolved that the minutes of December 2020 be adopted as presented.

Be it resolved to receive the Hydro Hawkesbury report.

Whereas subsection 143(1) of the Police Services Act states that single-tier, lower-tier, and regional municipalities shall prepare and adopt a Community Safety and Well-Being Plan prior to January 1, 2021, and; Whereas the United Counties of Prescott and Russell's local municipalities requested that the UCPR be in charge of preparing a Community Safety and Well-Being Plan in collaboration with local municipalities, police services, and community organizations in order to have one Plan for the Prescott and Russell Region, and; Whereas the UCPR symbolically adopted the Community Safety and Well-being Plan for the UCPR on April 28, 2021, and; Whereas the legislative obligation to prepare and adopt this plan rests with lower tier municipalities, and; Whereas it is the responsibility of the local municipalities to fulfill the obligations following the adoption of the plan. Be it resolved that Council approve the Community Safety and Well-being Plan for the Town of Hawkesbury as presented.

Whereas the Municipal Council of the Town of Hawkesbury held a public meeting on May 6, 2021, at 6:00 p.m. to consider a proposed amendment to Zoning By-law N° 20-2018 under section 34 of the Planning Act , and; Whereas the purpose of this amendment is to rezone the property to allow the construction of stacked townhouses, and; Whereas the intentions of the Provincial Policy Statements (PPS) are met. The application respects the intentions of the Official Plan of the United Counties of Prescott and Russell and the Town of Hawkesbury as well as the Zoning By-law N° 20-2018, and; Whereas the Site Plan approval process will be done to ensure that the site development will meet the indications of the various Municipal Departments. be it resolved resolved that Municipal Council accept the amendment application to the Zoning By-law N° 20-2018 concerning the property bordering the creek south of Omer Street, located at the intersection of Roch Street and Chartrand Avenue. Said property described as parts of lots 13 and 14, Concession 1, Broken Front, in the Town of Hawkesbury, Prescott County, and that a By-law be adopted to this effect, as recommended in the document 2021_REC_40. For (3) Paula Assaly, Lawrence Bogue, and Antonios Tsourounakis Against (4) Raymond Campbell, Robert Lefebvre, Yves Paquette, and André Chamaillard

Whereas in accordance with Subsection 4.1 of Schedule A of By-law N° 22-2012 establishing a property disposal policy for the sale and disposition of land, the Town may dispose of property at its own initiative, and; Whereas in accordance with Subsection 5.1.1 of Schedule A of By-Law N° 22-2012, the Town is required to declare the land to be surplus to the needs of the Town by a resolution passed at a meeting open to the public. Be it resolved to declare the Christ-Roi as surplus and no longer required to the needs of the Town.

Whereas the present deputy clerk is on approved leave, and; Whereas there is currently no date for the full return to work of the deputy clerk, and; Whereas Lora Gut is available to fill the position temporarily. Be it resolved that Lora Gut be named as acting deputy clerk as recommended in document 2021_REC_47.

Whereas the position of Chief Building Officer has been filled on a part time basis, and; Whereas Michel Lalonde has been acting Chief Building Officer since January 2021, and; Whereas Michel Lalonde returned to his building inspector position, but could act as deputy Chief building officer if appointed in a by-law. Be it resolved to appoint Michel Lalonde as deputy Chief building officer as recommended in document 2021_REC_48.

Whereas the Council has adopted to change the Civil engineer position to a Project manager position, and; Whereas the hiring process which began in March 2021 respected the current policy. Be it resolved that the Council accepts to hire Ms. Geneviève Goulet as a full-time project manager, effective September 2021, as recommended in document 2021_REC_44.

Whereas the Town's insurance expires on June 1, 2021, and; Whereas the insurance market is still going through difficult times, causing premiums to increase considerably, and; Whereas the current situation is not ideal to proceed with a public tender. Be it resolved to renew the insurance contract with the company BFL in the amount of $ 455,200.00 plus the provincial tax of 8%, according to the proposal dated May 28, 2021, as recommended in the document 2021_REC_51.

Be it resolved to receive the April 18 to May 22, 2021 monthly report.

Be it resolved that the meeting be adjourned at 10:03 p.m.