Regular Meeting of Council

Be it resolved that the minutes of October 20, October 23 and October 26 2020 be adopted as presented.

Whereas the Mayor and Councillors of the Corporation of the Town of Hawkesbury are the Owners of the Hawkesbury Drinking Water System. Be it resolved that the municipal council receives the 2020 Drinking Water Quality Management System (DWQMS) Management Review report for information, as recommended in document 2020_REC_74.

Whereas the By-law N° 4-2017 expiry date is December 31, 2020, and; Whereas the tariff of fees schedule established for the year 2020 could not be applied to its full potential, and; Whereas the position of Planner has been filled on November 17, 2020, and the planner did not have the necessary time to review the tariff of fees for the processing of applications made in respect of the planning matters prior to the last 2020 Council meeting. Be it resolved to adopt the same tariff of fees established for the year 2020 in By-law N°4-2017 for the year 2021, as recommended by Section 69 of the Land Use Planning Act and in the document 2020_REC_75.

Whereas the municipalities of the United Counties of Prescott-Russell (UCPR) support the project "Towards Municipal Parity in Prescott-Russell" to promote leadership among women and encourage more of them to run for municipal office; and, and; Whereas the current low number of women elected in municipal politics highlights the importance of the support received from our partners towards this project including the UCPR and the French Association of Municipalities of Ontario (AFMO), as well as the support of local governments through resolution, and collaboration with other women's organizations elsewhere in Canada, not to mention that the CUPRs are now part of the Federation of Canadian Municipalities' Toward Parity Knowledge Hub ; and Whereas five presentations on this project, through webinars delivered, to the Association of Municipalities of Ontario (AMO), the Association of French Municipalities of Ontario (AFMO), the Federation of Canadian Municipalities (FCM), the Ontario Francophone Assembly (AFO) and the Social Institute; media coverage of the local press, community television, radio and various online media publications have increased visibility for the UCPR as a progressive region; and Whereas the Committee Politique au feminin (Women in Politics) under Leadership féminin Prescott-Russell (LFPR) successfully led the project by launching the campaign 'Politique au feminin, pourquoi pas moi? ', including online tools to better equip future candidates and consequently

Whereas the operational surplus can be used to finance capital expenditures or be transfer into reserves for future projects, and; Whereas we won’t know the exact surplus amount (if any), until early 2021. Be it resolved that Council authorise the Treasurer, at its discretion, to transfer to capital fund and/or into reserve, any 2020 surplus exceeding $25,000 for the general fund and $5,000 for each of the water, sewer, and waste collection services and recommended in document 2020_REC_81.

Whereas section 223.3 of the Municipal Act, 2001 , S.O. 2001, c. 25, as amended, authorizes a municipality to appoint an Integrity Commissioner who reports to Council and who is responsible for performing in an independent manner the functions assigned by the municipality with respect to any or all of the responsibilities set out in section 223.3 of the Municipal Act , including, but not limited to, the application of the Code of Conduct for Members of Council and Local Boards, and; Whereas the contract of the Integrity Commissioner for the Town of Hawkesbury expires on December 31, 2020, and; Whereas the United Counties of Prescott and Russell (UCPR) recently appointed Mr. Jean-Jacques Lacombe as Integrity Commissioner, and Whereas on November 17, 2020, during the committee of the whole meeting, the municipal council of the town of Hawkesbury voted in favour of deviating from the procurement policy (SF-P-2015-01) in order not to make a call for tenders and to appoint Mr. Lacombe as Integrity Commissioner. Be it resolved to appoint Mr. Jean-Jacques LaCombe (Société Professionnelle LaCombe) Integrity Commissioner for the Corporation of the Town of Hawkesbury under section 223.3 of the Municipal Act, 2001, as of January 1 2021 and that a by-law be adopted to this effect, as recommended in document 2020-REC_77.

Be it resolved that Council authorize to make space in the Town premises to temporarily store a few pallets of food for the food bank.

Be it resolved to adopt the meeting calendar for the months of January and February 2021.

Be it resolved that a closed meeting be held at 8:08 p.m. to discuss item 14.1 as per sections 239 (2) (b) and (d) of the Municipal Act, 2001 , as the discussions concern information regarding an identifiable individual and labor relations.

Be it resolved to reopen the meeting at 9:20 p.m.

Be it resolved that the instructions given in-camera to the acting Chief Administrative Officer be confirmed.

Be it resolved that the meeting be adjourned at 9:34 p.m.