Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item: 9.10 Activities for Canada Day

Be it resolved that the minutes of the month of May be adopted as presented.

Whereas the Municipal Drinking Water Licensing Program under the Safe Drinking Water Act requires that an operating authority and owner of a drinking water system develops a Drinking Water Quality Management System Operational Plan Manual (DWQMS), and; Whereas it is required that the manual must be reviewed and endorsed at every version change it undergoes by the owner, represented by the Council of the Town of Hawkesbury, and; Whereas the manual requires an annual infrastructure and management review of the Water Filtration plant and that must be communicated to the Council of the Town of Hawkesbury. Be it resolved that the Hawkesbury DWQMS Operational Plan Manual v9 be endorsed and that the 2018 infrastructure and management review be communicated as recommended in document 2019_REC_37.

Whereas the United Counties of Prescott and Russell wish to extend the Emergency Call Dispatching Service Agreement for a one-year period. Be it resolved to extend the current agreement by one year, for an amount of $495,261.00, as recommended in document 2019_REC_45.

Whereas J.L. Richards & Associates Ltd. completed a 20-year strategic plan for the Water Treatment Plant in 2018, and; Whereas said plan was presented to the Council at the regular meeting held on October 15, 2018 by J.L. Richards & Associates Ltd., and; Whereas the condition assessment as well as the treatment capacity assessment are an integral part of the plan, and; Whereas both assessment s depict the current state of major components of the Water Treatment Plant and present recommendations thus establishing a 20-year strategic plan complete with an opinion of probable costs. Be it resolved that the 20-year strategic plan including the support documents be adopted as presented and that said plan be implemented by the Administration, and; Be it also resolved to adopt a long term financial plan to address the financing of the capital project of the strategic plan, as recommended in document 2019_REC_47.

Be it resolved to postpone this matter to the end of November 2019.

Whereas the importance that cleanliness has on a municipality’s image and reputation, and; Whereas the employees of the Town of Hawkesbury spend many hours ensuring the Town’s cleanliness, whether on public or private properties, and; Whereas several organisations and volunteers also make a lot of efforts in order to support the Town in its quest for cleanliness, and; Whereas despite all the efforts from our teams, some individuals who are disrespectful to the environment keep littering throughout the Town, whether in ditches or on public and private properties. Be it resolved that the Administration, along with the By-law Enforcement Department and the Hawkesbury Detachment of the Ontario Provincial Police address the amount of the fines that should be charged and the legal actions that can be in initiated against the offenders and whoever is caught littering, and; Be it also resolved that solutions be found to promptly deter this kind of behaviour.

Whereas the Council agreed in 2013 to let car dealers use the road allowance in order to park vehicles that are for sale, and; Whereas Hawkesbury Mazda submitted a request to use the road allowance on McGill Street, and; Whereas the Ministry of Transportation has been consulted, and; Whereas the Public Works Department is not opposed to this kind of use, as long as a 3-meter perimeter around the fire hydrant and a sight triangle at each entryway are respected. Be it resolved that the Mayor and the Clerk be hereby authorised to sign a 5-year lease with Hawkesbury Mazda, as recommended in document 2019_REC_49.

Be it resolved that all activities scheduled on June 30th, being the fireworks and the show, be moved to July 1 st , 2019. Recorded (Voted) For Against Absent Paula Assaly X Lawrence Bogue X Raymond Campbell X André Chamaillard X Robert Lefebvre X Yves Paquette X Antonios Tsourounakis X Results 3 4 0

Be it resolved that all Canada Day activities from now on be held on July 1st, regardless of the day of the week, unless the matter is decided otherwise by Council.

Be it resolved to receive the minutes of April 16, 2019 meeting.

Be it resolved to support the resolution of the Town of Petrolia to reestablish a combined OGRA and ROMA conference.

Be it resolved that the meeting be adjourned at 9:05 p.m