Regular Meeting of Council

Be it resolved that the minutes of the meeting held on April 29, 2019 be adopted as presented.

Whereas the Cameron Street Reconstruction and the Clement Street Retaining Wall request for tenders will close on May 2, 2019 and May 16, 2019 respectively, and; Whereas in order to award contracts to the preferred contractors selected for the above referenced projects, a Council resolution is required as described in the Town’s procurement policy, and; Whereas approximately three to four weeks can pass before a recommendation is presented before Council for approval following the selection of the contractor, and; Whereas it is necessary to award the contracts as soon as possible in, order to complete the projects in the allocated timelines. Be it resolved to delegate to the Chief Administrative Officer the authority to award the contracts according to the procurement policy for the following projects and that a by-law be adopted for this purpose, as recommended in document 2019_REC_36: Title Amount Cameron Street Reconstruction $ 2, 756,936 Retaining wall Cl e ment Street $300,000

Whereas the Confederation Park public consultation project that was budgeted at $5,000, initially consisted only in consulting with the citizens of Hawkesbury regarding their ideas and preferences regarding the vocation of the Confederation Park/Chenail Island, and; Whereas during the research of documents, multiple studies and plans for Confederation Park/Chenail Island were discovered, and it was recommended that those plans be included in the analysis, and; Whereas during discussions with multiple planning consultations it has been determined that it would be beneficial to also include an environmental analysis as well as a historical analysis of the island, and; Whereas it was also determined that due to the nature and location of the park and island tourists should also be consulted, and; Whereas the three quotations received ranged from $17,850 to $19,000, and; Whereas the quotation from Lalonde & Gougeon demonstrates the most comprehensive methodology and work plan. Be it resolved to award the contract to for the public consultation in the amount of $18,180 to Lalande & Gougeon, as recommended in document 2019_REC_37.

Be it resolved to open discussion on the by-law.

Be it resolved to offer the obsolete sound system to the Cercle Gascon and if not needed, to the Youth Club of Grenville.

Be it resolved that a closed meeting be held at 8:45 p.m. to discuss items 14.1 to 14.4 as per sections 239 (2) (d) and 239 (2) (e) of the Municipal Act, 2001.

Be it resolved that the meeting be reopened at 9:40 p.m.

Be it resolved that the meeting be adjourned at 9:40 p.m