Regular Meeting of Council

Be it resolved that the agenda be adopted after the addition of the following item in section 11. Notice of motion: 11.1 Dress code and discussion for increasing fines for littering at the meeting of June 10.

Whereas the Town has

Whereas Council adopted a Code of Conduct on February 25 th , 2019, and; Whereas Council appointed the Integrity Commissioner on March 25 th , 2019, and; Whereas some administrative amendments must be made to this Code. Be it resolved to adopt a by-law amending the Council and Local Boards Code of Conduct as recommended in document 2019_REC_39.

Whereas that Johanne Séguin has submitted a request to cancel the interest charges added to her water bill, and; Whereas the Town has no document endorsed by the Municipal Council at the time of the agreement between the former Mayor, Mr. René Berthiaume and the former Chief Administrative Officer, Mr. Jean-Yves Carrier, and; Whereas the last Municipal Council refused the request of Mrs. Séguin to cancel the interest charges (resolution R-153-17). Be it resolved that Council upholds the earlier decision to refuse to cancel the interest charges from Ms. Séguin's water bill, as recommended in document 2019_REC_38.

Whereas at the beginning of May a call for proposals was launched when BFL notified the Town of a substantial increase of its insurance premiums, and; Whereas the four firms that bidded in 2018 were invited, and; Whereas we only received two tenders. Be it resolved that Municipal Council accept that we renew the insurance agreement with BFL Canada from June 1 st , 2019 to June 1 st , 2020 for an amount of $282,246.00 plus taxes, as recommended in document 2019_REC_44.

Whereas the Town desires to upgrade it profile, and; Whereas the Municipal Council emphasized that it wishes to improve internal and external communications. Be it resolved to grant a contract to Hawkmyer in the amount of $44,500.00 for their video reporting service for our community as recommended in document 2019_REC_40.

Be it resolved that the business plans be received as recommended in document 2019_REC_41.

Whereas the salary increases of the non-unionized employees followed, before March 11, 2019, the salary increases of the employees unionized under the Canadian Union of Public Employees (CUPE) local 1026, and; Whereas the non-unionized employees received a salary increase of 1,5% in March 2019, covering the April 1, 2018 to March 31, 2019 period. Be it resolved that the annual compensation review date for the non-unionized employees be kept at April 1 st and to approve an increase to salary grids by 1.5%, retroactive to April 1st , 2019. Only current active employees will be eligible to receive a salary increase as recommended in document 2019_REC_42.

Whereas the Town of Hawkesbury hosts or supports numerous events in the community, and; Whereas the Town has a very engaged population that attends these events and often calls upon Hawkesbury to host or support more events, and; Whereas public events require the support of the Town of Hawkesbury’s administration by ensuring that all of the necessary permits, permissions and insurances are in place for the protection of the organizer(s), participants, residents and other key stakeholders. Be it resolved that the “Festirive” Western Festival, the End of Summer Party and the Golf Tournament to support youth activities, organized by Municipal Councillors be added to the events supported by the Town of Hawkesbury and recommended in document 2019_REC_43.

Be it resolved that the Mayor be granted a 25% increase representing $9,828.00 for an annual salary of $45,411.00 retroactive to December 1, 2018, and to proceed with a complete review of the by-law for the remuneration of Council.

Be it resolved to receive the April 2019 monthly reports.

Be it resolved that a closed meeting be held at 9:10 p.m. to discuss item 14.1 as per section 239(2)(c) of the Municipal Act, 2001.

Be it resolved to reopened the meeting at 9:40 p.m.

Be it resolved that the meeting be adjourned at 9:40 p.m